Automate HR Contract Management Without Code Using ROK Free

Use Cases with ROK Free
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Demo – Automate HR Contract Management Without Code Using ROK Free

What if you could build a full HR procedure without scripting, without Zapier, and without a developer?

In this demo, I simply asked ROK Free to automatically handle the reception, validation, and archiving of employee contracts — with a specific process if the contract is a fixed-term one (CDD).

:bullseye: Goal

Create a no-code HR workflow triggered by a new contract uploaded to the document management system, with pre-filled forms, validation, archiving, and follow-up when needed.

:gear: What I Asked the AI

“Create an HR procedure to manage the reception of a new employee contract, with validation, archiving, and a follow-up if the contract is a fixed-term one (CDD).”

:robot: What ROK Free Generated (No Manual Edits)

  • A structured 6-step process, complete diagram, and clear roles (HR Manager / HR Assistant)

  • A built-in condition: if the contract type is fixed-term, a follow-up task is automatically created

  • A fully structured form with 3 sections:

    • Employee Info: name, ID, job title, department, contract type (:pushpin: already included)
    • Contract Details: start/end dates, salary, document upload
    • Validation: status (“Pending”, “Approved”, “Rejected”) + comment field

All generated in a single prompt, without any manual adjustments. Impressive.

:puzzle_piece: What I Observed

  • The Contract Type field is used in the diagram to create a conditional path for a follow-up task (triggered only if CDD)
  • The procedure automatically includes roles, tasks, links, and a form aligned with HR business logic
  • The interface instantly provides a functional version of the form, ready to use or customize

:camera_with_flash: Result

A lightweight HR automation (mini RPA) between document management and validation, modeled in under 1 minute — covering all key steps: reception, review, archiving, conditional follow-up.

:light_bulb: What It Demonstrates

  • ROK Free understands HR business context, not just keywords
  • The AI generator doesn’t just list fields — it builds a full, ready-to-use process
  • No third-party tools or technical configuration required

:unlocked: And with the Full Version?

  • Automatically email the signed contract
  • Generate PDFs or sync with your payroll system
  • Add security rules, conditional filters, and multi-entity tracking…

:date: Want to test this kind of automation for your use case?

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