Smart Forms: Show the Right Fields at the Right Time
What if your forms could automatically adapt based on the process stage or the user’s role?
With ROK, you can configure conditional rules on each form field—without writing a single line of code.
What You Can Do
- Show or hide fields depending on the current task
- Make a field required or optional based on a role or input value
- Pre-fill fields using simple conditions or contextual data
Real-World Examples
In a purchasing process:
The “Justification” field only appears if the amount exceeds €5,000
The “HR validation” field is only visible to HR managers
If the user selects “non-compliant”, a “defect photo” field becomes mandatory
How Does It Work?
In the form editor, each field can be configured with visibility, requirement, or default value rules, based on:
- The user’s position or role in the organization
- The value of another field
- The current process step
All of this can be guided by AI if you prefer to work in natural language.
Why It’s Powerful
- You build dynamic forms that are clearer and more efficient
- You simplify data entry for end users
- You ensure reliable data by reducing errors and omissions